OfficeCentral ERP - Automated Accounting

Overview

Accounting Report is necessary for company management to manage and monitor his company performance. If you want to be successful, please make sure you have accounting reports at least once a month.

Most SMEs do not employ accountant. Most of them will say that the company could not afford to add the accountant overhead cost to the already low profit. OfficeCentral Automated Accounting feature is the solution that most of you waiting for.

Automated Accounting will read the data from the various departments on your company and automatically do the debit and credit in the accounting automatically. If you do not have accountant, this is fantastic. If you already have accountant, this will free him from the tedious debit and credit work and enable him to help you on other things that are more value added.

Automated Accounting for CRM Sales

Your sales team will do their normal work using the OfficeCentral CRM System. He/She will issue the invoice to his/her customers as usual. The Automated Accounting will understand what Revenue (category) to Credit and What Debtor (customer) to debit. Practically 100% done by computer. If you click the Profit and Loss report, you can already see the additional revenue and the impact on profit.
If you click the Balance Sheet, you can already see the additional value in Debtor account.

When he/she receives payment from her customer, he/she will record the payment in the CRM Sales Credit to Debtor (customer) and Debit in the Bank. If you click the Balance Sheet, you could immediately update on the Balance Sheet that the Debtor is already paid and the Bank balance goes up by the same amount. Everything is done automatically. Of course, you can see the general Ledger, Trial Balance and
Cash Flow reports immediately.

Automated Accounting for Purchasing Sales

When you use the OfficeCentral Purchasing, you can also turn on the Automated Accounting feature. You will issue Purchase Order. You will receive Delivery Order. You will receive the invoice from your supplier. The system will immediately update the Purchasing record and Credit the Creditor (Supplier) and Debit the Cost of Goods Sold or the Overhead or Asset. What account to debit is configured during the setting process earlier. You will immediately can see the impact in the Profit and Loss report and the Balance Sheet.

You pay the supplier, the system will automatically debit the Supplier (Creditor) and credit the Bank. The function probably done by Finance department. The Automated Accounting is also available in Finance module.

Finance

Automated Accounting for Finance

You will do payment process using the Finance module. When you issue payment, the Automated Accounting will be doing the debit and credit automatically. The finance department may issue payment for purchases, payroll, staff advance and claims and others.

Payroll

Automated Accounting for Payroll

Automated Accounting will also do these Payroll transactions effortlessly. The Payroll involves many transactions such as staff salary, EPF by company, EPF by staff, SOCSO, PSMB, Zakat, other deductions and additions. Every month there can be hundreds or thousands of accounting transactions for the Payroll. Automated Accounting will save you 100% accountant time. If you are running a SME company, this could be the feature that you have been waiting for. No need to add additional staff. No need to employ fulltime accountant. Your accounting reports are prepared automatically by the OfficeCentral Automated Accounting.

Automated Accounting for Project Costing

OfficeCentral Accounting also have the feature for project Accounting. Basically, the system will give you the Profit and Loss report for every project that you do. Many companies wanted to know the P&L for every project that they do. The Automated Accounting feature will do the necessary debit and credit transactions inside the system. You can click the Accounting reports on project Accounting and will see the transactions reflected in the report immediately.

Automated Accounting will significantly increase your staff productivity. You will get your financial reports immediately. There is no delay. You do not need to employ accounting data entry clerk. You do not need to employ full time accountant if you could not afford it yet. It is not that you do not need Accountant. You will now use your accountant to analyse your business performance and advice you on what to do. They can analyse the past performance and help you predict the future. You take action to ensure your continued growth. You take action to avoid predicted problems.

Accessibility

Now you can get access to your company’s data and automated accounting from anywhere you are via any devices such as your PC at the office, your laptop at home and even your mobile phone when you are on the go. Faster decision making.

Go Paperless

Go green! With everything online, you’d use less paper and everything is within your reach through your laptop, computer and mobile phone.

Easier Collaboration

By using Automated Accounting, it makes it easier for your team and also external consultants and contractors to collaborate together and save time from doing redundant works. Everyone will also be updated always to the latest information, wherever they are.

Automation

In OfficeCentral Accounting - Automated Accounting, we aim to automate as many as possible manual processes including auto-generated reports and dashboards. This will help you to be able to generate invoices, receipts, expenses and statements from supplier at any time that you need.

Transparency

Data is all shared so that everyone in charge will be able to know the accounting status and stages. Therefore, should any issue anse, this will help to solve any issues earlier rather than later. All data is shared enabling transparency in managing accounting.

Secured Infrastructure

Our cloud-based software puts owners and managers in complete control over business information. With the secure account and data backups, you get peace of mind over the safety of your data.

Powerful Features

There are many powerful features in OfficeCentral Accounting that will help you to manage your accounting
more effectively and efficiently. Here we list some of the main features available in OfficeCentral Accounting.

Chart of Accounts

You can use the default Chart of Accounts provided by OfficeCentral or you can also build your own Chart of Accounts.

Revenue Management

Within the Revenue Management module, you can issue invoices, receipts, credit notes and debit notes.

Expenses Management

Within the Expenses Management, you can record the invoices that you have received, issue payments, receive credit note and debit notes and more.

Multi-location Accounting

OfficeCentral provides multi-location features for you to use especially if you have multiple branches and would like to be able to generate financial reports for each location and also for the overall company.

Project Accounting

You can also do project accounting within OfficeCentral accounting and track projects profitability all online.

Auto-generated Reports

All the financial reports you require are automatically generated, thus reducing time spent on producing reports for submission.

Settings & Configurations

There are a few settings that you can set to follow your company's policies such as overtime calculation and more.

Integrated

OfficeCentral accounting is designed to integrate with other OfficeCentral modules, thus, you can easily import data from other modules including claims, finance and more.

OfficeCentral Accounting from Authentic Venture Sdn Bhd

Better Business

Now, you can have instant, on-screen access to your list of staffs, their information and much more from anywhere you are, anytime you need them by using OfficeCentral - Malaysia online Accounting system. No more worries about having to go to office to get any data or having data to be sent manually via email/phone/fax. You can easily access your Accounting data even when you're on your overseas business trip. That's how connected you are to your company when implementing OfficeCentral.

Furthermore, with OfficeCentral, it is easier for you to manage multiple locations and branches from one system. No more having to transmit data manually via email/phone/fax.
OfficeCentral becomes your centralized data repository, allowing your staffs from different locations to access the same data, even when their offices are miles away.
This promotes team collaboration and increase productivity for teams across different regions. You can save time, reduce administrative work and increase productivity!