Built for Compliance, Accountability and Operational Excellence
The Asset Management Module in OfficeCentral SAGA is a powerful and fully integrated solution designed specifically for Malaysian government agencies. Built to comply with government financial regulations and procedures, including circulars KEW-PA-1 to KEW-PA-36, this module helps public sector organizations manage their assets from acquisition to disposal with full transparency, traceability and control.
Maintain complete and accurate asset records across all departments with a centralized system that captures essential details such as asset name, type, category and description. Each asset is assigned a unique ID code for easy tracking and reference, alongside acquisition details including the purchase date, vendor and cost.
The system also records the asset's current location, condition and designated custodian. To support documentation and audit readiness, users can attach relevant supporting documents such as invoices, warranties and certificates, all in one easily accessible profile.
Assets are registered in full compliance with Malaysian government circulars KEW-PA-1 to KEW-PA-36. The system automatically generates asset numbers and classifications to ensure consistency and regulatory adherence. Custodians and designated storage locations are assigned during the registration process and users can attach all relevant files such as certificates, approvals and supporting documentation, to maintain a complete and auditable asset record.
To ensure accountability and asset visibility, ownership of assets can be assigned to specific individuals or departments. The system automatically updates records when assets are transferred, maintaining an accurate and current log of all changes. Real-time access to asset assignment information ensures transparency and supports effective oversight across the organization.
Asset movements between locations or divisions are tracked seamlessly through a structured request and approval process. Once approved, updates are reflected in real time within the asset registry. The system also integrates with inventory management to ensure stock changes are accurately recorded. All movement activities comply fully with KEW-PA regulations, promoting accountability and operational consistency.
Depreciation is automated in accordance with both industry practices and Malaysian government standards. The system supports straight-line and reducing balance methods, enabling agencies to manage both monthly and annual depreciation schedules with ease. Integration with the accounting module ensures that all depreciation entries are accurately reflected in financial reports, enhancing transparency and audit readiness.
The system provides a structured and traceable workflow for asset disposals, covering approval, valuation and final disposal whether by sale or write-off. All disposal activities are carried out in full compliance with KEW-PA-16 for sales and KEW-PA-17 for write-offs. Upon completion, the asset registry and accounting records are automatically updated to ensure data consistency and regulatory adherence.
Damaged or obsolete assets can be efficiently written off through a well-documented process. Users can initiate write-off requests with appropriate justification, which are then routed through defined approval workflows. Once approved, the system records the necessary financial adjustments and seamlessly integrates them into the accounting module for accurate reporting and compliance.
These tools are designed to provide greater flexibility in managing complex, real-world asset scenarios.
Aligned with Malaysian government asset circulars (KEW-PA-1 to KEW-PA-36).
Every change and movement is logged and auditable.
Automate registration, depreciation and write-offs.
Real-time visibility into asset ownership, location and value.
Connect seamlessly with Accounting, Budget and Inventory modules for a unified ecosystem.
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